Going Paperless: Scan to PDF

Going Paperless: Scan to PDF



Going paperless

Scan to PDF



Going paperless is not only environmentally friendly, but also has many added benefits. It is a good way to help de-clutter your life and organize information for greater accessibility. Setting up a quick ‘Scan to PDF’ function on a scanner, along with ‘Print to PDF’ on your computer will help immensely.

Many of the new scanners on the market are now supporting ‘Scan to PDF’ buttons right on the console. Recently, I acquired an HP OfficeJet Pro 8500 Wireless, which has saved me plenty of time. You can use it as a fax machine, copier, and printer. However, the main reason I purchased it was for the scanning capabilities. This device can be installed in minutes on your home or office network and allows you to easily place a stack of papers (due to the multi-page sheet feeder), press a button, and instantly have all those papers emailed or saved as a PDF. Fantastic!

If you install a free program, such as CutePDF or doPDF you can view an email, website, or a document and ‘print’ it to a PDF file.

The next step is to rename the generic PDF files you are creating to something meaningful so that you can easily find it when needed.

Using a variety of free remote desktop services and programs, such as LogMeIn allows you to easily access documents that you need remotely. This can be very powerful for many people and it helps reduce the amount of paper stacks in your home or office.

Of course, you need to ensure that you properly secure these files and remember to backup, backup, backup.

Certainly, there are many documents in our world which still need to be kept; however, these tips can help make you more efficient by saving you time and space. Plus, it’s easier to share information with your contacts.